← Use Cases·
🏢WORKFLOW · PROPERTYWARE

Utility bills and vendor invoices, processed from inbox to Propertyware — with every step visible in the Queue.

Utility bills and vendor invoices, entered into Propertyware by hand every week. Celeron reads the documents, does the entry, and shows your team every step.

Start free for 30 days — $200 in credits, Propertyware ready
The Problem

Propertyware work is manual because there's so much of it.

Every utility bill and vendor invoice gets opened, read, looked up in Propertyware, entered, attached, and filed by hand. No single step is hard. The volume is the problem.

Celeron automates the whole thing. It reads the documents, matches buildings and vendors, and writes everything back to Propertyware. Your team sees every step in the Queue, adds an approval wherever a person should weigh in, and lets the rest run on its own. The steps below come from real workflows. Yours would be built around how your team works.

Workflow 1

Water & utility bill processing

Today

A utility bill arrives. Someone reads the PDF, finds the building in Propertyware, creates the bill, charges the tenant, attaches the document, and checks whether the amount looks off. Then they do it again for every bill, every building, every month.

Manual time
3–5 min per bill.
With Celeron
Runs when the bill arrives. Review time cut by ~90%.
With Celeron
1
Read the bill
Celeron pulls the vendor, amount, dates, and building or unit from the PDF.
2
Find the building and unit
It looks them up in Propertyware.
3
Find the vendor
It searches Propertyware for the vendor, and adds it if it isn't there yet.
4
Create the bill
A bill is created in Propertyware with the amount, dates, and vendor.
5
Attach the PDF to the bill
The original bill is attached for your records.
6
Charge the tenant
A lease charge is created for the water bill amount.
7
Attach the PDF to the charge
The bill is attached to the lease charge and published to the tenant portal.
8
Check for unusually high bills
If the amount is more than 25% higher than the last amount paid, an email alerts your team.
9
Check for estimated readings
If usage is zero or the reading is estimated, an email alerts your team.
10
Update the building record
The latest amount and dates are saved on the building or unit in Propertyware for next time.
Workflow 2

Vendor invoice processing & approval

Today

A vendor invoice arrives. Someone finds the work order in Propertyware, compares the invoice to the bill, sends it to the property manager for sign-off, then updates the bill, attaches the invoice, closes the work order, and records the payment. Miss one step and it becomes a reconciliation problem weeks later.

Manual time
5–10 min per invoice.
With Celeron
Runs when the invoice arrives. Approval is the only human step.
With Celeron
1
Read the invoice
Celeron pulls the vendor, invoice number, amount due, and work order number from the PDF.
2
Find the work order
It searches Propertyware for the matching work order.
3
Find the bill
It fetches the bill attached to that work order.
4
Look up the building
It gets the building from the work order.
5
Send it for approval
The invoice is emailed to the property manager on the building, who can approve or reject it with a link.
6
Update the bill
The bill in Propertyware is updated with the invoice details. If there isn't one yet, Celeron creates it.
7
Attach the invoice to the work order
The original invoice is uploaded to the work order.
8
Close the work order
Once the document is attached and the bill is updated, the work order is closed.
9
Record the payment
The bill payment is recorded in Propertyware.
ROI Framework

The savings start with the first bill.

Every workflow Celeron automates gives your team time back, every cycle.

WorkflowWithout CeleronTime savingsLeft for your team
Utility bill processing3–5 min per bill~90% fasterUsage alerts only
Invoice processing & approval5–10 min per invoice~90% fasterApproval step only
Manual process time eliminated
~90%
across both workflows
Team effort returned
~90%
for higher-value work
Compared to hiring
~10%
of an ops analyst's annual cost
Getting Started

Start free, on your own Propertyware account.

Try Celeron free for 30 days with $200 in credits. A Celeron Expert builds your first workflow on your real Propertyware account.

A good first workflow: utility bill processing. It's repetitive, it works with documents you already have, and it shows you how the Queue works.

1
Sign up free
No card needed to create your account.
2
Connect Propertyware
Your Celeron Expert helps you get connected.
3
Talk to your Expert
Adding a payment method starts your free 30 days and your $200 in credits. You're not charged automatically when the credits run out.
4
Tell them what to build
Describe it in plain English. Your Expert builds it.
5
See it run
Try it on a real bill, then turn it on. You can change it yourself any time.

Most Propertyware teams have their first workflow running within the first week.

Stop keying Propertyware work by hand.

Free for 30 days, with $200 in credits. A Celeron Expert builds your first utility bill workflow, and you see every step as it runs.

Start free for 30 days